What is the advantage of paperless processing?
For years it has been a dream of many managers to be able to take their business paperless. Well now this option has become a reality.
We are receiving more enquiries about paperless processing, so let’s discover what this mean and how will it impact your business?
You will save money
You will save money, firstly, as there is no paper, you save money not buying the paper and also save money on any printing costs.
Even more money will be saved on travelling costs as now there is no need for mobile workers to come to the office before they start work. They will already be able to see where they need to be and most importantly what they need to do during the day.
Further savings are made as likewise the paperwork does not need to be brought back to the office, at the end of each day.
It’s faster, because where there is paper the information stored on the paper has to be re-entered into a database at a later time, so with paperless there is no admin required later it is all completed automatically.
With things like quotes, booking confirmations and invoices can be delivered instantly using email. This saves even more money because there is no postage.
As you have immediate visibility as each job progresses and when it is completed it is faster. This means that you can prepare invoices and send these immediately. Meaning that you receive faster payments and an improved cash flow.
It is safer
It is safer, because when a customer accepts your quote and agrees to your terms and conditions, this is recorded automatically and minimises any potential disputes later. This is also faster as you are automatically and immediately notified when a quote has been accepted.
When a booking confirmation is sent out or a reminder on the day of the job is sent this is immediate as well. And helps to avoid any confusion relating to the booking.
Once a job is completed and the customer signs to accept the work (on a mobile phone or tablet) this is automatically filed (and can’t be lost) and it is saved. Again avoiding and potential for disagreements later.
You will have happier employees
You will have happier employees, because they don’t need to complete any paperwork, they don’t need to manage any paperwork and have the responsibility of safeguarding any paperwork until it is returned to the office.
Your employees will be more efficient and get more done, because they spend less travelling time to collect or deliver paperwork.
It is easy to learn to use the proven workflows, taking only a few moments to master with step by step procedures (and safeguards). As it usually takes only a few clicks to complete even the most harden technophobe can easily handle using them.