It’s not just for the holiday season, with the rising cost of office rents and taxes it makes perfect sense to have at least some of your team working remotely away from your office. Even better if you are planning to relocate to new premises or you have an ever growing team and increasing requirements for office space, you can schedule a rotation so that a portion of your team are always working remotely. If for example, 20% of your team are working away from your office on any particular day you will achieve a massive 20% reduction in the cost of your office space. How much would this mean to your business if you can save even 20% of the office rent, taxes, cleaning, electricity and heating as well as other overhead expenses?
Combine this with improved staff satisfaction and fulfillment which each of your team will experience from being able to manage their work life balance through not having to travel for at least one day each week. They can schedule those important personal and family commitments into the time they will save by not having to travel to work on that day.
What are the steps needed to start letting your team work remotely?
Make the decision. This is the first step, make the commitment and then put your ‘shoulder to the wheel’ to make this happen.
Give them the right tools. The type of work that your employees would usually do in the office will be a factor in deciding on what tools they will require. This is where a great online CRM or accounting system will pay dividends. These can be accessed from anywhere.
With the rise of communication tools like Google Hangouts where you can have a virtual video conference with up to 15 people, maintaining communications without having to travel is becoming even easier.
These days things like a computer tablet are almost disposable items of equipment. If this makes all the difference for them to be able to access and respond to emails or access your system over the internet, it’s a small price to pay when compared to the savings you will make and the benefits for your team.
Document the business processes. These should not be that different from what you would expect them to do when they are in the office. But a small amount of time invested in training your team to use remote systems will be well invested.
Wise judgement and thoughtful management will stand you in good stead in establishing a high level of trust between you and your team whether your team are working at your premises or working from home. So it’s not too different really where they work.
It’s not the fact that your team are in the office that is important, it’s the quality and amount of work they get done that really counts. Working from home might well mean a higher level of output because they are not distracted from their work with interruptions. They will still retain the important social interaction from working with others when they are in the office and an element of this is also maintained through online interaction as well.
Written by Bryce Anderson, read more about the author on Google+