Changes might need to be implemented, requiring a variation to an agreed Scope of Work for any number of reasons during the course of a project.
Here are typical and some of the more obvious reasons which might trigger variations or project changes;
- a variation requested by the owner to add additional features or as the construction progresses options become more apparent to them (or they just change their mind)
- obstacles are encountered during the project
- as the work progresses it might be agreed that taking a different approach will be more effective
- an event during the project
Whatever the reason, the change might impact on the price to be charged or the time taken to complete the project.
Your instruction might come from the architect/engineers, the project manager or be given directly by the owner and by the time you are ready to submit your invoice for payment some time might have passed since the verbal instruction was received. So when you receive a verbal instruction how do you handle this so as to avoid any potential conflict or disagreement when submitting your claim for the variations at a later date?
If you are on site you will most likely will have a mobile phone or tablet handy and with just a click you can simply make a note of the project changes, select the type of change and both you and the person giving you the instruction sign the change off right there and then. A copy of the signed agreement can then be automatically sent to both parties. By recording the agreement on your phone in this way you eliminate the possibility of future disagreements.
Project change types included:
Change order: Where an option is selected for example: the number of downlighters in a room might the price for additional downlighters might be specified so if the owner decides that they want to add more this is a change order.
Change request: Where the owner wants a new feature added that was not included in the schedule of work this will usually require a new quote and then the owner will make a decision to proceed or not.
Other agreement: To cover anything else that has been agreed. This might even include agreement at the time on the category of any extreme weather which leads to a delay for example is it excusable / non-excusable / compensable?