A project by definition, usually takes a longer period of time than just a job. A job might just be completed in a day, however some jobs can take days, even months to be completed and these become projects.
During the project there are often (this might be daily or even multiple times each day) when details of the project need to be referred to.
There will also be Project meetings to assess and discuss the progression of the project will probably be held at least weekly. Here are some of the important project details that need to be accessed in a project summary.
A project summary of all of the project details including information such as the start date and completion dates and the address.
It is really helpful to have the names and contact details right in front of you. The key people involved with the project might include the Surveyors, Architects, the Project manager and Site manager.
Notes on stages and tasks made by different disciplines involved with the project, such as plumbing, electrical, and all other disciplines, all need to be available for review. As an aside these need to be easily accessible to add new notes during the course of a day.
Reports showing the percentage of work completed to date along with the percentage (and value) of any equipment installations are essential.
Health and safety information is a legal requirement for anyone who enters a construction site. To safeguard employees, contractors or subcontractors and anyone else involved with the project is now a basic responsibility on everyone involved with a project.
A common occurrence on almost any project is that there are requirement changes. These might happen simply because someone changes their mind or as the project takes shape it is easier to identify a requirement. Also changes arise as a result of an event on the site, for example, a different process might need to be employed because of something found during the course of the construction on the site. Whatever the case someone authorises a change and this authorisation should be recorded and notified to the relevant parties. Without this payments will not get authorised on time. This also removes a lot of potential for disputes as an appropriate signature is recorded at the time.
Access to all of this information at your fingertips can make a huge difference and make almost any project run a whole lot smoother.