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What is the advantage of working online?

Connect anywhere anytime to Job management.
Fig 1: The benefits of working online

What happens if I lose my mobile phone? It’s annoying enough having to arrange a new phone and then have it set up again just how you like it. What about the information on your phone that you could lose?

It’s not just your mobile that you need to be concerned about, what would happen if your computer hard drive stops working? We regularly still visit growing companies who are still managing their business using spreadsheets. Come on… what will happen if the hard drive on your computer dies?

It’s not just in the event of a computer failure or losing a mobile phone, how about sharing the information you have, either with other team members or even when you need to access the information from home because you are thinking about the work that you have just done and an extra few minutes to make a change or add an update will make all of the difference (and possibly help you to sleep a little more peaceful tonight).

Maybe this doesn’t happen to you? and maybe you can just leave work and go home and sleep well each night. But for many owners / directors the constant demands of a growing business mean that you need to use your brain to process information even after you have left the office. So how much would it help to ba able to access the information from your office?

Now there are many great solutions to these two issues of potential loss and the need to access your information away from the office.

Microsoft have identified these needs with their relatively new offering, Office 365. Google have had an astonishing solution available (with even a totally free version available) with their Google Drive (offering an amazing alternative to using Microsoft Office). This offers Docs / Sheets / Slides and much more and yet many business people we meet are simply unaware that these are available.

Being able to prepare a spreadsheet using Google Sheets and access this from wherever you are, on almost any device is truly amazing. And you can share the the spreadsheet with a team member so that you can each see instant updates. It a marvellous tool.

Of course iCloud users can access an Apple version, which once working we meet some people who swear by it. (This has not been evaluated for this paper).

In any case let’s get back to answer the important questions of losing a phone or a hard drive. If your information is automatically uploaded or stored online rather than on a phone or a physical hard drive your security is no longer dependant on the level of care you give to your phone or arranging backups of your PC. This provides such a relief and a huge load off your mind if you never have to concern yourself with such mundane concerns. If you lose your phone, all you have to do is find a new one. The same applies to your PC, just move to another PC and continue working away.

Light Degree offers the security and the benefits of working online. It helps you to say goodbye to complicated scheduling and manual spreadsheets and this means that you can enjoy the benefits of working online along with the freedom it brings. 

Read our article about storing and transferring your information online. Click here to read the article “What do I need to know about data security?“

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CONTACTS

This is the cornerstone of your CRM – your connections, your contacts, your customers, your suppliers. It all revolves around the people you know and are connected with.

As you build and grow your relationships with your contacts you are able to develop a loyalty between you and your brand. This will directly translate into increased and improved business performance.

List all of your contacts and companies you do business with and link them together. Add log entries to record all your interactions.Wherever you are, you are always connected with your contacts, you can make any updates, record notes and access information or files.

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TASKS

Create and allocate tasks. These automatically sync with your calendars on any media device and set automatic reminders.You can assign a team member and a contact or a group of contacts to a task.

A collection of tasks, referred to as a case, is an ideal way to manage a project or a series of events that are required in your business. By sharing the case everyone associated with the project can monitor it’s progress. They will be able to see when the project is started, whether it’s ‘on track’, ‘overdue’ or ‘completed’.

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GROUPS

Groups are like a saved of your contacts.

This is a really essential tool, by being able to categorise your contacts into different groups means that you are able to identify the contacts that you want to work with at any time.This might be because you want to visit all of your contacts in a specific postcode or town or you want to email a special offer to different types of contacts.

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DOCUMENTS

Having your documents in one place together with your CRM makes perfect sense. Our documents feature allows you to store and share files relating to a specific contact together the contact details.

Your sales team will always access the most up to date sales support material. There is no need to backup your documents any more as we take care of this automatically for you. You have reassurance and peace of mind when using our document feature because we use the same advanced security level when storing your documents as every else in Light Degree CRM.

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E-MAIL MARKETING

At the heart of every business is the customer and it is imperative that they feel valued. They appreciate being kept up-to-date with the latest news, promotions, events, reminders or simply to stay in touch.

We can tailor make e-mail campaigns to suit your business. Reports and full campaign analytics are generated automatically. Preview messages, see who is opening them and what interests them so that you can send them further information. All templates are optimised for mobile devices for quality viewing.The campaign size can grow as your organisation does,with a strong emphasis on expanding your brand, it will give your business an amplified appearance of online presence.

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EVENT REGISTRATIONS

Even when remote from the office you can have a complete overview of all event details. An accurate count enables you to manage marketing strategies and facilities. New events created will automatically appear on your website, enabling customers to register immediately. All registrations will instantaneously be added to your event and contact book.

Make sure your attendees and exhibitors have all the information they need. It’s simple to send message reminders of event details or any last minute changes. If you need to share documents, these can be uploaded ready for your event managers to download.

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ADMIN

Each user can adjust their own settings, including setting up a social login (using Google or Linkedin) so they can just click and login with details they are already familiar with.
Admin users can manage other users, change the way the contact information is displayed and create custom fields or tags to categorise contacts.

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REPORTS

Reporting gives you an overview of everything that is going on in your business. It helps you to focus on what is important rather than just getting lost in all of the detailed information you have in your CRM.

We offer an extensive range of reports to be sure that you can get the best information to manage and operate your business. We specialise in reporting on sales activity for individuals and teams.We even add another report every time you add tag (or custom field) to categorise your contacts. So you will always have the information that you need to build and increase your sales.

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OPPORTUNITIES

A great way to be remember to follow up on all of those quotes that you have prepared and given to customers and potential customers, is to enter these as opportunities into your CRM.

By adding them as opportunities you can check on the progress, right from the time you prepare the quote, through to when you receive an order or send an invoice to a customer. Once entered into the application you will be reminded as the date approaches, when you anticipate the order to arrive. This means that you can follow up with the customer if necessary to assist the process.You can add other potential quotes or opportunities to your list as you identify these so they will tracked and followed up as well.

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CASES / PROJECTS

A great way to work with other people or for using as a simple check list of things that need to be done. Track all tasks to be completed and see the overall progress of the project. A collection of tasks where you are collaborating with other team members like this is referred to as a ‘case’.
It can happen like this…
– You need to prepare a quote and need someone to prepare a drawing and someone else to get pricing from several suppliers first
– You are working on an event where several people have to complete different tasks to make it happen
– You need to advise a customer and have to call in expert advice first
– You are working on a project and everyone in the team needs to know where the others are up to and the progress overall

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